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01/21/2013
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VILLAGE OF BERRIEN SPRINGS REGULAR COUNCIL MEETING
 
Minutes of the Village of Berrien Springs Regular Council Meeting held on Monday, January 21, 2013.
President Milt Richter called the council meeting to order at 7:00 p.m.
Present: President Milt Richter, President Pro Tem Barry Gravitt, Trustees Jim Allred, Bob Caulpetzer, Lonna Johnson, Lance Parrish, Sandy Swartz, Attorney DeFrancesco and Clerk Sheri Kesterke.
Absent:  None
Also Present: Journal Era, Bill Dustin/Public Works Superintendent, and BSOPD Officer Christner.
 
All stood for the Pledge of Allegiance.
 
APPROVAL OF PREVIOUS MINUTES:
Minutes of the Regular Council Meeting held January 07, 2013.
*Moved by Barry Gravitt seconded by Sandy Swartz to approve the minutes of the Regular Council Meeting held January 07, 2013 as presented.  Ayes, 7; Nays, 0.  Motion carried.
 
CORRESPONDENCE:
DNR – Official correspondence received approving the Village of Berrien Springs Community Park, Recreation, Open Space and Greenway Master Plan for 2013-2017.
Southwest Michigan Planning Commission – Notice received that the Village of Berrien Springs will receive an award for participation in the Wayfinding Project.
Central County Connection –January newsletter received.
Cornerstone Chamber Insider – Weekly newsletters received.
Michigan Public Service Commission - Notice of MI Gas Utilities Corp. requesting approval for a gas cost recovery plan.  The Public Hearing is to be held February 12, 2013 in Lansing.
Fleis & VandenBrink Engineering, Inc. -Newsletter received regarding Paser ratings.
 
Audience Comments:
None
 
 

COMMITTEE REPORTS

FINANCE AND PERSONNEL – Bob Caulpetzer, Chair
Chair Bob Caulpetzer gave a synopsis of the committee meeting held January 16, 2013.
 
Pay Bills
 *Moved by Barry Gravitt seconded by Bob Caulpetzer to approve the bills in the amount of $31,683.99.  Ayes, 7; Nays, 0.  Motion carried.
 
Quarterly Investment Report – was received by the council.
 
Revenue Sharing – EVIP Consolidation of Services
*Moved by Bob Caulpetzer seconded by Lonna Johnson to approve the 2013 EVIP Consolidation of Services Plan and forward to the Michigan Department of Treasury/Revenue Sharing. Ayes, 7; Nays, 0.  Motion carried.
 
F&V Operations & Resource Management
*Moved by Bob Caulpetzer seconded by Barry Gravitt to pay invoice # 323 to F&V Operations for Maintenance Assistance of the Wastewater Treatment Facility in the amount of $2,222.20.  Ayes, 7; Nays, 0.  Motion carried.
 
Michigan Association of Municipal Clerks - Free Education Day
*Moved by Barry Gravitt seconded by Sandy Swartz to approve Clerk Kesterke attending the Michigan Clerks Association Free Education Day in Lansing and pay for a hotel room the night before.  Ayes, 7; Nays, 0.  Motion carried.
 
 JD Fisher BuildersApprove Retainage Payment
*Moved by Barry Gravitt seconded by Bob Caulpetzer to approve final payment (release of retainage) to JD Fisher Builders in the amount of $2,500.00 for Shamrock Park Restroom Building.  Ayes, 7; Nays, 0.  Motion carried.
 
Wage increase for Utility Billing/Payroll Clerk
*Moved by Bob Caulpetzer seconded by Lonna Johnson to increase Utility Billing/Payroll Clerk Donna Brooks’ hourly wage to $15.25 effective February 1, 2013.  Ayes, 7; Nays, 0.  Motion carried.
 
PUBLIC PROPERTIES AND ORDINANCE – Sandy Swartz, Chair
Chair Sandy Swartz gave the synopsis of the committee meeting held January 16, 2013.
 
FIRE – Bill Dustin & Milt Richter Village Representatives
The next Fire Board Meeting is scheduled for January 23, 2013.
 

PUBLIC UTILITIES – Lance Parrish, Chair

Chair Lance Parrish gave the synopsis of the committee meeting held January 16, 2013.
 
 Department of Public Works- Break Room
*Moved by Barry Gravitt seconded by Lance Parrish to approve the DPW Department building a break room in the barn with material costs not to exceed $1,200.00.  Ayes, 7; Nays, 0.  Motion carried.
 
Sidewalk Repair – Dent Group LLC
*Moved by Lance Parrish seconded by Bob Caulpetzer to reimburse Dent Group, LLC a portion of the cost for sidewalk repair in the amount of $1,415.63.  Roll call vote: Jim Allred/Aye; Bob Caulpetzer/Aye; Lonna Johnson/Aye; Barry Gravitt/Aye; Lance Parrish/Aye; Sandy Swartz/Aye; President Milt Richter/Aye.  Motion carried.
 
Sewer Cleaner Repair
*Moved by Lance Parrish seconded by Lonna Johnson to approve the quote from Jack Doheny Supplies, Inc. to repair the Sewer Cleaner for the amount of $2,188.67.  Ayes, 7; Nays, 0.  Motion carried.
 
Operators Day in Lansing
The Water Department and Public Works Superintendent will be attending on February 5, 2013 at a cost of $225.00.

 
SHAMROCK PARK COMMITTEE
Chair Jim Allred gave a synopsis of the committee meeting held January 16, 2013.
 
LIBRARY BOARD – Sandy Swartz
No report at this time.
 
MEDIC 1 – Clerk Sheri Kesterke
Clerk Kesterke gave a synopsis of the board meeting held January 17, 2013.
The minutes of the December 20, 2012 Board Meeting were received.
 
MEDIC I Proposed Budget, 2013/2014
*Moved by Sandy Swartz seconded by Barry Gravitt to approve the Village of Berrien Springs’ subsidy as stated in the MEDIC I 2013/2014 Budget in the amount of $10,350.00.  Ayes, 7; Nays, 0.  Motion carried.
 

RECREATION BOARD – Lance Parrish

Bill Dustin gave a brief update including 50 children signed up for basketball and the department is getting ramped up for spring soccer now.
 
POLICE COMMISSION – President Milt Richter
The February 7th meeting was cancelled.  The next meeting is scheduled for March 7, 2013.

 

ONGOING BUSINESS

Resolution Of Revitalization Projects In The Village For The Greater Berrien Springs Area And Support For Rehabilitation And Reinvestment In The Main Street Apartments As Part Of The Village’s Revitalization. 
*Moved by Barry Gravitt seconded by Jim Allred to approve the “Resolution Of Revitalization Projects In The Village For The Greater Berrien Springs Area And Support For Rehabilitation And Reinvestment In The Main Street Apartments As Part Of The Village’s Revitalization.”   Roll call vote:  Bob Caulpetzer/Aye; Jim Allred/Aye; Barry Gravitt/Aye; Lonna Johnson/Aye; Sandy Swartz/Aye; Lance Parrish/Aye and President Milt Richter/Aye.  Motion carried.
 
Small Urban Grant
The Village was notified that a grant has become available that another community cannot use.
*Moved by Lance Parrish seconded by Lonna Johnson to apply for the available Small Urban Grant and approve estimate of construction costs for construction of Mars Street from Cass to Mechanic St. and Mechanic Street resurfacing from Mars to Ferry St. with proposed funding by MDOT Grant (80%) $182,400; with costs of: Village Match (20%) $45,600 and not to exceed Engineering costs of $41,000.00.  Ayes, 7; Nays, 0.  Motion carried.

NEW BUSINESS
Council Workshop – President Milt Richter announced that next Monday night, January 28, 2013, a council workshop has been scheduled at 7:00 p.m. to discuss the upcoming water and sewer proposed project going out to the bypass.
 
Michigan Medical Marijuana Act- Attorney DeFrancesco provided the council with updated information.
 
Audience Comments:
  None. 
 
ADJOURNMENT                
*Moved by Barry Gravitt seconded by Jim Allred to adjourn at 7:44 p.m.  Ayes, 7; Nays, 0.  Motion carried.
 
 
 
 
____________________________                            __________________________
Sheri Kesterke, MMC                                                  Milt Richter
Village Clerk                                                                Village President